Managing Accounts

A single state admin account holder manages accounts for state users and LEA admins. For each LEA, a single LEA admin account holder manages accounts for LEA users and building admin accounts. For each building, a single building admin account holder manages accounts for building users. Each state, LEA, and building account holder can share the account management permission with other users. This can be helpful when admin account holders have a large number of user accounts to manage. However, it is important to remember that LEA users and building users with account management permissions can create and modify accounts for other users. Admin account holders and users with account management can

• Create new accounts
• Modify permissions for an existing user account
• Change the email address associated with a user account
• Reset a user's password
• Deactivate an account
• Reactivate a previously deactivated account

Managing Accounts

Creating and Modifying State Users

Creating an Account

To create a state user account, click the Admin link at the top right of any MO DVT page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

Entering Basic Information

Enter the user's name and email address. Employee ID is optional.

Account Management: This option grants the user access to the account management tools in the Admin section.

• State admin, LEA admin, and building admin accounts automatically have the account management permission.
• A state user with the account management permission can create, modify, and deactivate accounts for state users who do not have the account management permission and all LEA admin accounts.

• State users with the account management permission are given access to all reporting for the state. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.

Assigning Access

On this page, select the LEAs and schools that the user should be able to access in the reporting. When you choose a LEA, the user will be able to view all LEA reports for that LEA and all building reports for all buildings in that LEA. When you choose an individual building, the user will be able to view all building reports for that building.

Student Report Access: If you choose Yes, the user will be able to view all student reports for the LEAs and buildings you've included in the user's assigned access.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

Building admin account holders automatically have access to all school and student reports in their own building. Access to additional reports can be assigned, including LEA reports, building reports for other buildings, and student reports for other buildings. When you choose a school in the Available Schools list, the user will be able to view all building reports for that building. To also grant access to student reports at the selected buildings, check the box below the list of buildings in the Assigned Additional Access list.

LEA users with the account management permission cannot see or manage the accounts of other LEA users with the account management permission.

Managing Accounts

Creating and Modifying LEA Users

Creating an Account

To create a LEA user account, click the Admin link at the top right of any MO DVT page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

Entering Basic Information

Enter the user's name and email address. Employee ID is optional.

Account Management: This option grants the user access to the account management tools in the Admin section.

• State admin, LEA admin, and building admin accounts automatically have the account management permission.
• A LEA user with the account management permission can create, modify, and deactivate accounts for LEA users who do not have the account management permission and all building admin account holders.

• LEA users with the account management permission are given access to all reporting for the LEA. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.

Assigning Access

On this page, select the schools that the user should be able to access in the reporting. When you choose a school, the user will be able to view all school reports for that school.

Student Report Access: If you choose Yes, the user will be able to view all student reports for the buildings you've included in the user's assigned access.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

Building admin account holders automatically have access to all school and student reports in their own building. Access to additional reports can be assigned, including LEA reports, building reports for other buildings, and student reports for other buildings. When you choose a school in the Available Schools list, the user will be able to view all building reports for that building. To also grant access to student reports at the selected buildings, check the box below the list of buildings in the Assigned Additional Access list.

LEA users with the account management permission cannot see or manage the accounts of other LEA users with the account management permission.

Managing Accounts

Creating and Modifying Building Admin Accounts

Creating a building admin account is a two-step process. First the account is created and assigned. Then, the access is modified to assign additional permissions.

To view a Building Admin account, click the Admin link at the top right of any MO DVT page. The list of Building Admins is displayed. By default, all buildings appear in the list whether they have an admin account holder or not. Use the menu above the list to view a list of buildings that don't have a designated building admin or a list of deactivated Building Admin accounts.

Buildings With an Existing Building Admin: Before you can create a new Building Admin account, you must deactivate the current Building Admin account. To do so, click the name of the building. In the Building Options box, click Deactivate admin account and follow the instructions. For more information, see Deactivating Accounts.

When you are finished deactivating the account, no admin account holder will be displayed for the building in the list of Building Admins.

Buildings Without a Building Admin: Click the name of the building. In the Building Options box, click Add an admin and follow the instructions.

You will be asked to enter information, choose options, and decide:

• which types of reports the user should be able to access
• which schools the user should be able to access in the reporting
• whether the building admin account holder should be able to access reports for other buildings

Entering Basic Information

Enter the user's name and email address. Employee ID is optional.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send account info: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

Building admin account holders automatically have access to all school and student reports in their own building. Access to additional reports can be assigned, including LEA reports, building reports for other buildings, and student reports for other buildings. When you choose a school in the Available Schools list, the user will be able to view all building reports for that building. To also grant access to student reports at the selected buildings, check the box below the list of buildings in the Assigned Additional Access list.

Send account info: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Managing Accounts

Creating and Modifying Building User Accounts

Creating an Account

To create a building user account, click the Admin link at the top right of any MO DVT page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

Entering Basic Information

Enter the user's name and email address. Employee ID is optional.

Account Management: This option grants the user access to the account management tools in the Admin section.

• State admin, LEA admin, and building admin accounts automatically have the account management permission.
• A school user with the account management permission can create, modify, and deactivate accounts for building users who do not have the account management permission.

• School users with the account management permission are given access to all reporting for the school. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.

Assigning Access

On this page, choose whether the user can view school and student reports for your own building. You can choose either option or both.

If you have already created Custom Student Reports, you can also choose to share them with this user. If you select this option, you will select specific Custom Student Reports to assign on the next page.

If you have access to reporting for other buildings in the LEA, you can share that access with this user. Once you have selected the buildings this user should be able to access, choose whether the user can view building and student reports for those buildings. You can choose either or both.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

Building admin account holders automatically have access to all school and student reports in their own building. Access to additional reports can be assigned, including LEA reports, building reports for other buildings, and student reports for other buildings. When you choose a school in the Available Schools list, the user will be able to view all building reports for that building. To also grant access to student reports at the selected buildings, check the box below the list of buildings in the Assigned Additional Access list.

LEA users with the account management permission cannot see or manage the accounts of other LEA users with the account management permission.

School users with the account management permission cannot see or manage the accounts of other school users who have the account management permission.

Managing Accounts

Changing a User's Email Address

An admin account holder or user with the account management permission can change the email address associated with a user's account at any time. To do so, click on the name of the user whose account you want to update. In the options box, click Change Email and follow the instructions. After you finish, all future emails from the system will be sent to the updated email address.

Managing Accounts

Resetting a User's Password

An admin account holder or user with the account management permission can reset a user's password at any time. To do so, select the account and in the options box, choose Reset password. When you finish, the system will send a new randomly generated password to the email address associated with that user's account. The user will be required to change this temporary password the first time they log in to the reporting.

Managing Accounts

Deactivating an Account

When an account is no longer needed, it should be deactivated. Admin account holders and users with the account management permission can deactivate the accounts that they manage. To deactivate an account, select the account, and in the options box, choose Deactivate. When you complete the deactivation, the system will send an email to the user explaining that the account has been deactivated. To prevent this email from being sent, uncheck the Send deactivation notice box.

The deactivation takes effect immediately, and the user will no longer be able to access the reporting.

Reactivating an Account

When an account is deactivated, it remains in the system and can be reactivated at any time. Admin account holders and users with the account management permission can reactivate the accounts that they manage. To reactivate an account, start on the page that lists all accounts. Choose the appropriate account type from the menu above the list. Then choose to view the deactivated accounts. Select the account you would like to reactivate and follow the instructions. If the reactivated account will replace an existing admin account, you can choose to send the notification email to both users.

Managing Accounts

Sharing Account Management

Each state, LEA, and building account holder can share the account management permission with users whose accounts they manage. A LEA admin can share account management with a LEA user. Similarly, a building admin account holder can choose to share account management with building users. Sharing account management can be helpful when the admin account holder has a large number of accounts to manage. However, when granting this permission, it is important to remember that it enables the user to create new MO DVT accounts and to modify access on existing accounts.

Managing Your Account

Once the admin account holder has created your account, you immediately have access to the reporting with the login information that was emailed to you. The first time you log in, you are required to change the system-generated password that you received in the email. After that, you can change your password again at any time by clicking Account in the menu bar at the top of the page.

Changing Your Password

To change your current password, click change.

• Enter your current password.
• Enter your new password. It must be at least 15 characters in length.
• Enter your new password again to confirm it.
• To finish changing your password, click Submit.

Passwords must meet the following requirements:

• Must be at least 15 characters but no more than 50 characters in length
• Must contain a combination of letters, numbers, and one of the following special characters !@#$%&*.,
• Cannot include more than 2 of the same letter in a row
• Cannot have more than 4 sequential letters (abcd) or numbers (3456) in a row
• Cannot contain MO DVT
• Cannot contain your first or last name
• Must not be your previous password

Changing Your Name or Email Address

To change your name or email address, click change and type the correct information into the appropriate fields. When you have finished changing your account information, click Submit to save the changes. If you want to undo your entries, click Cancel to clear the form.

Settings

Occasionally, you might want to demonstrate the reporting to others but preserve the privacy of the reporting while doing so. You have the option to hide the names of accessible LEAs, buildings, teachers, and/or students as you see fit. Click hide to conceal names. To make names visible again, click show.